How to Volunteer

Our Volunteer Committee Structure

Guild Committees
(Chaired by Guild President, Guild Secretary and SA Staff)

• Hospitality Committee (liaison w/Stage Manager)
• Production Committee (liaison w/Production Manager)
• Front of House Committee (liaison w/Box Office Manager)
• PR Committee (liaison with Marketing Director)

Hospitality Committee

• Cast/company party organization/map, directions distribution
• Media Copies/photos/reviews to artists
• Coordinating Artist/Intern housing, welcome info for out-of-town artists
• Food for rehearsals
• Ice/Water backstage & at tech
• Parking coordination for company
• Food for strike/tech/etc.
• Create Opening Night Cards for Artists/company

Production Committee

• Set Load-In
• Light Hang
• Strike
• Drive Truck
• Pick Ups/Drop Offs
• Painting
• Set Up Box Office Structure

FOH (Front of House) Committee

• Manage/recruit ushers
• Raffle Ticket sellers
• Concessions
• Coffee urn pick-ups/returns
• Shopping for cream for coffee, etc.

PR Committee

• Generate list of local festivals/events for outreach opportunities
• Attending festivals and distributing flyers at community events
• Distribute flyers/posters as scheduled in Tri-Valley
• Theatre Bay Area postcard drop-offs
• Attend Chamber Mixers on behalf of SA
• Track and organize press/media in binder

Fundraising Events
(a sub-committee of the Board’s development committee)

• Opening Night Benefit, or dinner event or special readings, Auctions & Raffles …
• Tasks will depend upon event chosen
• Staff liaison is Administrative Director
• Budget and goals are developed with BOD Development Committee
• This sub-committee coordinates with venue staff for site use
• Secures/creates caterer, linens, decorations
• Secures entertainment if needed
• Works with Guild President to secure volunteer staffing
• Designs and mails the invitations
• Maintains records of values and dates of gifts
• Communicates regularly with SA staff so that proper program and thank you note acknowledgment is sent
• Creates “baskets” or other display of gifts
• Sells raffle tickets, along with other volunteers, at events